A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions.
• Growth - Philadelphia is growing, why not grow with it?
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office (MDO) manages and oversees the operations of the City. Working with five Cabinet-level Deputies, operational oversight is divided into specific departmental clusters: Health and Human Services, Community and Culture, Community Services, Public Safety and Criminal Justice, and Transportation and Infrastructure.

The Counsel Fees Unit is part of the Office of Policy and Strategic Initiatives for Criminal Justice and Public Safety (CJPS) in the Managing Director’s Office. Other offices in CJPS include the Office of Criminal Justice (OCJ), Office of Violence Prevention (OVP), Office of Reentry Partnerships (ORP), Office of Victim Advocate (OVA), and Town Watch Integrated Services (TWIS).

The Counsel Fees Unit is responsible for processing the payment of conflict counsel fees.

This is a clerical accounting position, which involves the application of bookkeeping principles and practices. An employee in this class performs standard bookkeeping duties in recording, reviewing, and processing financial records and documents. Duties also include corresponding with court appointed vendors, judiciary, and other outside agencies. This position will report directly to the Counsel Fees Unit Supervisor.

Essential Functions

A Clerk in the Counsel Fees Unit will be responsible for the following duties:

• Review and process payments for court appointed vendors.
• Verify validity of court appearances of counsel.
• Examine receipts.
• Mathematical accuracy.
• Post accounting data to ledgers, books, registers, and journals.
• Makes routine adjustments to accounts, which includes preparing daily summary and monthly cumulative reports.
• Maintain expenditure and budgetary control accounts and prepares necessary reports relating to account status.
• Cross-reference docketing information with vouchers in CPCMS.
• Research vendor check payments and account holds in FAMIS.
• Correspond with court appointed vendors, judiciary, and other outside agencies.
• Complete other clerical functions, including copying, filing and record retention.
• Bend and lift 30 to 50 pounds daily.

Competencies, Knowledge, Skills, and Abilities

Knowledge of:

• Basic clerical practices
• Bookkeeping principles and practices
• Computer keyboard literacy

Ability to:

• Use personal computer as a part of daily activities.
• Perform detailed work and make arithmetic computations rapidly and accurately.
• Prepare routine financial reports and statements.
• Apply established methods to financial transactions.
• Interpret and communicate information regarding the status of payments to vendors.
• Maintain a professional relationship with vendors, judiciary and other outside agencies.
• Bend and lift 30 to 50 pounds.

Work-Life

Working hours are generally 37.5 hours per week. Our team is currently hybrid with both remote and in-office days; however, the position can opt to come in the office each day if desired. All Counsel Fees Staff are required to work in the office at least two (2) days per week.

Preferred Education and Experience:

• Applicant should have a high school diploma or equivalent and two years of experience in clerical accounting work.

OR

• Completion of a certificate program in accounting at an accredited college or university.

OR

• Equivalent combinations of training and experience providing the characteristics required.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $35,000 - $37,170

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

• The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx